Legal information
Privacy Notice
This Privacy Notice explains how Inference Europe processes personal data when you visit this website, request an invitation to a roundtable or choose to receive information about future Inference Europe roundtables and briefings.
Last updated: 22 September 2026
1. Controller
The controller responsible for the processing of personal data through this website is:
Octavio HerreraInference Europe
Otto-Weidt-Platz 8
10557 Berlin
Germany
Email: octavio.herrera@gmail.com
2. Website access and server logs
When you access this website, the web server and hosting infrastructure may process technical information required to deliver and protect the website. This may include your IP address, the requested page, the date and time of the request, the referring page when transmitted, browser and device information, and the HTTP response status.
This processing is necessary to operate the website securely and reliably, detect technical problems and protect it against misuse. The legal basis is Article 6(1)(f) GDPR. The legitimate interest is the secure and technically reliable operation of the website.
Technical logs are retained only for as long as reasonably necessary for security, troubleshooting and abuse prevention. They may be retained longer when required to investigate a security incident or comply with a legal obligation.
3. Invitation requests
When you request an invitation through the Luma registration form embedded on this website, Inference Europe receives your name, email address, company, job title and your answer about the enterprise AI decision or challenge you would bring to the roundtable.
The information is used to review your request, assess whether the roundtable is relevant to your role and current work, contact you about the requested roundtable, and manage invitations and participation.
The legal basis is Article 6(1)(f) GDPR. The legitimate interests are organizing a relevant and curated professional roundtable, reviewing participation requests and communicating with people who have requested information about the event.
The required registration questions are necessary to review the invitation request. Without this information, Inference Europe may be unable to assess or respond to the request. Luma also processes registration and event communication data under its own terms and Privacy Policy.
4. Luma and earlier Google submissions
Current event applications are managed through Luma. The Luma registration button on this website loads a Luma script; when you use it, Luma handles the registration form, confirmation and event communications. See Luma’s Privacy Policy for details about its processing.
Applications submitted through the previous website form before 22 September 2026 are stored and managed using Google Sheets and Google Apps Script. Google may process this earlier data through group companies or infrastructure outside the European Economic Area in accordance with its applicable terms and data-protection obligations.
The Google services are provided in the European Economic Area by:
Google Ireland LimitedGordon House
Barrow Street
Dublin 4
Ireland
Further information is available in Google's Privacy Policy.
5. Future roundtables and briefings
The previous website form offered an optional checkbox to receive updates about future Inference Europe roundtables and briefings. If you selected it, Inference Europe may use your name, email address, company and professional context to send those updates.
The current Luma event registration does not include that checkbox. Following the Inference Europe calendar on Luma is a separate action managed through Luma.
The legal basis is your consent under Article 6(1)(a) GDPR. You may withdraw your consent at any time by emailing octavio.herrera@gmail.com. Withdrawal does not affect the lawfulness of processing carried out before the withdrawal.
The information collected through this optional preference will not be used for unrelated marketing or shared with other organizations for their own marketing purposes.
6. Retention
Invitation requests are normally deleted no later than six months after the relevant roundtable has concluded or, when no invitation is issued, six months after the final communication concerning the request.
Information used for future roundtable and briefing updates is retained until consent is withdrawn or the update list is discontinued. The list is reviewed periodically and inactive contacts should be removed when continued retention is no longer justified.
Information may be retained longer when required by law or when reasonably necessary to establish, exercise or defend legal claims.
Retained application data is reviewed periodically and deleted in accordance with the periods described above.
7. Recipients and data sharing
Personal data may be accessible to:
- Octavio Herrera, as the operator of Inference Europe
- Technical hosting providers where necessary to operate and secure the website
- Luma, as the event registration and communication platform
- Google, for applications submitted through the earlier website form
- Professional advisers or public authorities when disclosure is legally required or necessary to establish, exercise or defend legal claims
Inference Europe does not sell personal data.
Personal data is not shared with sponsors, event participants or unrelated businesses for their own marketing purposes.
8. Email and direct communication
When you contact Inference Europe by email or respond to communication concerning a roundtable, the information contained in that communication is processed to respond to your enquiry and manage the related professional correspondence.
The legal basis is Article 6(1)(f) GDPR for general professional communication. Where communication concerns steps requested before entering into a contractual relationship, Article 6(1)(b) GDPR may also apply.
9. Cookies and tracking
This website does not currently run its own analytics or advertising pixels. The embedded Luma registration button loads a Luma script, which may process technical information as described in Luma’s Privacy Policy.
The website does not embed Google Forms, Google Analytics, LinkedIn tracking, social-media widgets, videos, maps or advertising services.
10. External links
This website contains external links to LinkedIn and Luma. No LinkedIn plugin, feed or tracking pixel is embedded.
Data is transferred to LinkedIn only when you choose to follow an external LinkedIn link. LinkedIn processes the resulting information under its own terms and privacy notice.
When you use the embedded registration button or follow a Luma link, your browser connects to Luma. Luma may receive technical information such as your IP address and browser details. If you follow the calendar or register for an event, Luma processes the information you provide under its Privacy Policy.
11. Your rights
Subject to the conditions of the GDPR, you may have the right to:
- Request access to your personal data
- Request correction of inaccurate or incomplete data
- Request deletion of your data
- Request restriction of processing
- Receive data in a portable format where applicable
- Object to processing based on legitimate interests
- Withdraw consent at any time
- Lodge a complaint with a data-protection supervisory authority
You may exercise your rights by contacting:
Additional information may be requested only when reasonably necessary to verify the identity of the person making the request.
12. Right to object
Where personal data is processed on the basis of Article 6(1)(f) GDPR, you may object to that processing on grounds relating to your particular situation.
If your data is used for direct marketing based on consent, you may withdraw that consent at any time.
13. Complaints
You have the right to lodge a complaint with a data-protection supervisory authority.
The supervisory authority responsible for the controller's establishment in Berlin is:
Berlin Commissioner for Data Protection and Freedom of InformationAlt-Moabit 59–61
10555 Berlin
Germany
Email: mailbox@datenschutz-berlin.de
Website: https://www.datenschutz-berlin.de/
You may also contact another competent supervisory authority, particularly in the EU Member State of your habitual residence, place of work or the place of the alleged infringement.
14. Automated decisions
Inference Europe does not use solely automated decision-making or profiling within the meaning of Article 22 GDPR to decide invitation requests. Invitation requests are reviewed individually.
15. Security
Inference Europe uses appropriate technical and organizational measures intended to protect personal data against accidental or unlawful loss, alteration, disclosure or access.
No method of electronic transmission or storage can provide an absolute guarantee of security.
16. Changes to this notice
This Privacy Notice may be updated when the website, event process, service providers or legal requirements change. The current version and update date will remain available on this page.